a. Eligibility of a candidate shall be determined
in accordance with the advertisement for the post(s),
Service Rules governing appointment to the relevant
post(s) and such other ancillary instructions issued
by the Government and/or the Commission if any, from
time to time. For this purpose, the age, qualifications,
experience and other credentials etc. of the candidates
existing on or up to the Closing Date fixed for such
posts as advertised shall be taken into account. No
relaxation in this regard shall be allowed.
b.
However, the Government may on case to case basis,
allow relaxation to the extent considered necessary,
as per the rules.
Applications of Medically
ill Candidates
The Commission will accept late submission of the applications
of medically ill candidates provided it meets the conditionality
as laid down by Government of Sindh. No relaxation in
this regard will be permissible.
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Eligibility
Through Relaxations
In case Government of Sindh grants any relaxation to
a candidate, his/her candidature /eligibility will be
acceptable and his/her application will be forwarded
to the Member in Charge for further processing.
Acquisition of Educational
Qualifications
The prescribed educational qualifications must have
been acquired on or before the Closing Date for submission
of applications. Proof of the announcement of the results
(Date, Month, and Year) should be provided withthe applications
in order to confirm that the candidates possess the
advertised qualifications. Applications of candidates,
whose results have not been officially announced by
the Controller of Examination of the university on or
before the Closing Date announced for the receipt of
applications, shall not be entertained in any case.
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Work
Experience
Work experience required for any post advertised will
be considered only if it satisfies the criteria laid
down for such experience. For the purpose of these Rules
prescribed experience would be the experience gained
in a regular, full time paid job acquired after obtaining
the prescribed basic qualification, spent on studies,
whether inside or outside the country. However time
consumed in acquiring Ph D or M Phil degree in the relevant
field will be excluded from the claimed length of experience.
Equivalence of Foreign
Degree with Local Degree
Candidates who claim equivalence of a foreign degree
with the prescribed educational qualification of a post,
must at the time of applying for the post, enclose proof
of such equivalence of degrees/ diploma issued by the
competent authority, e.g. University Grants Commission
(UGC), Higher Education Commission (HEC), Pakistan Engineering
Council (PEC), Pakistan Bar Council (PBC) or Pakistan
Medical and Dental Council (PMDC).
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Submission
of Certificate of Equivalence
Candidates, who claim equivalence, must attach the required
Certificate of Equivalence along with the application.
If, however, such certificate is in the process of issuance,
the same must be issued by competent authority and produced
by the candidate at the time of interview. Candidates
who have not yet received this certificate on the day
of his interview may seek delay till such time it is
available. However such delays will only be allowed
till the last day of the interviews. Failure to produce
Certificate of Equivalence will render the candidate
ineligible to go through the process of interview.
Adherence to Last Date
Notified
The last date notified is to be strictly adhered to,
in case of candidates applying from within Pakistan.
However, candidates applying from abroad may be allowed
a period of one month beyond the notified date. Additional
rules pertaining to candidates residing abroad are given
below:
a.
If a candidate returns from abroad after the last date
for receipt of applications, but before the finalization
of the interviews, his/her application should be entertained
and he/she should be interviewed, if otherwise eligible.
It is, however, mandatory that such candidates must
produce documentary proof of his/her return from abroad
by attaching to the application, attested photocopies
of pages 1 to 3 of his/her passport and the page on
which his/her entry into Pakistan is stamped.
b.
In case a foreign resident candidate having citizenship
certificate (R-I) is unable to produce certificates/documentary
evidence in support of entries made in application
form, such as marks sheet etc., he/she should file
a proper and legal affidavit duly authenticated by
a Magistrate.
c.
With the exception of relaxation allowed in sub-articles
a and b above, rules for foreign resident candidates
will be same as for in-country applicants.
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Categorization
of Applications
Members in Charge/concerned Branch having scrutinized
the applications will
identify these separately into following three categories,
namely, ACCEPTED, DEFICIENT or REJECTED Applications.
The parameters
of each of these are given below:
a. Accepted Applications Accepted Applications must
be fully compliant with the instructions contained in
the application form and General Instructions (SP-1B)
as updated from time to time. Such applications must
be complete in all respects, have attached to it all
documents and should not qualify as Deficient or Rejected
Applications.
b. Deficient Application If a candidate fails to submit
properly attested copies of following documents, his/her
application will be regarded as Deficient:
-
Secondary School and Higher Secondary School Certificates.
-
Marks Sheets.
-
Degrees/Qualification Certificates.
-
Departmental Permission from Competent Authority
or a Certificate from
Superior certifying that DP is under process.
-
Experience Certificate when minimum experience has
been prescribed in
the advertisement.
-
Service Certificate to calculate age concession
benefits.
-
Age Relaxation Order.
-
Character Certificates.
-
Original copy of Chalan.
-
Payment of Chalan in wrong Head.
-
Domicile and/or PRC.
-
Number of chances availed for a particular post.
c.
Rejected Application Following are the parameters of
Rejected Applications:
-
Applications received in the Commission Office
after the Closing Date and Time of application
advertised.
-
Applications
not submitted on SPSC prescribed forms.
-
Prescribed minimum qualification is non-compliant.
-
Candidate is under age or is over age beyond the
Government approved relaxation.
-
Candidate’s proof of date of birth is not
issued by the authorized agency or its veracity
is conspicuously doubtful.
-
Copies of documents provided have been tempered
or manipulated.
-
No Chalan fee deposited.
-
Requisite conditions of prescribed Experience
and/or Research Work are non-conformant.
-
For CCE candidates, Optional Subject Selection
Form is either not attached or indicates option
selection contrary to the prescribed instructions
contained therein.
-
Domicile/PRC not provided or candidate belongs
to Province other than Sindh.
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Handling of Scrutinized
Applications at The Commission
Applications scrutinized will be processed further in
accordance
with following procedure:
a.
Applications which are incomplete or not on proper form
in accordance with the provisions of these Regulations,
or do not meet the pre-requisites of eligibility, shall
be “Rejected” by the Commission. The Commission,
citing clearly the reasons for rejection, will individually
inform such applicants. The rejection letters will contain
only the non-rectifiable deficiencies,| that is, shortfall
in requisite time for experience, underage, overage
by more than 10 years, non-resident/non-domicile of
Sindh, non-conformity of required qualifications etc.
Such letters must be issued prior to the announcement
of date of Written Examination/Test.
b.
Candidates whose applications have been categorized
as “Deficient”’ will be informed by
letter and called upon to rectify the shortcomings of
correctable nature immediately. The Commission shall
intimate an explicit cut off date for response by such
applicants, which should fall prior to the date of announcement
for conduct of Written Examination. No extension in
such date is permissible. Delayed response shall not
be acceptable.
c.
Candidates whose applications have been rejected or
found deficient are to be informed separately by the
Commission.
d.
Candidates whose applications are in order will be “Accepted”
for further processing.
Issuance
of Call Up Letters
Calls for Written Examination/Test or Interview shall
be sent to candidates whose applications have been scrutinized
and “Accepted.”
Corrective Response by
Candidates to Meet the Deficient Requirement
Candidates who are required to respond to make good
their deficiencies, must do so within the specified
date and time. The concerned Branch will receive candidate’s
response and will scrutinize the same for acceptance
or otherwise. The applications found compliant in accordance
with the rules, will be accepted for further processing.
Corrective responses received after the specified date,
are not to be entertained.
Deficiencies Responded
by Candidates but Found Non-Acceptable
If the scrutiny of deficiencies responded to by the
candidates still do not meet the desired eligibility
criteria set out in these Regulations, their applications
will stand Rejected. Such candidates, however, have
the option to go into appeal to the Chairman, SPSC.
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Late
Discovery of Deficiencies
Discovery of deficiencies in any candidates’ application
and/or its enclosure, at the time of interview, significantly
the shortfalls in original documents attached and/or
approved Age Relaxation Order by Government of Sindh
(if required and has been applied for, by the candidate),
should be addressed as under:
a.
The candidate will be allowed to go through the process
of interview but will be required to fulfill the shortfalls
specified to him/her.
b.
The results of interview will be computed only after the
candidate has satisfactorily complied and made good the
deficiency(s).
c.
Such deficiencies are to be made good by the last day
of the completion of the series of the interviews in question.
Discovery
of Serious Deficiency
In case a serious deficiency is observed in the eligibility
of a candidate at any stage of the process of selection,
the Commission may cancel his/her candidature or withdraw
nomination as the case may be. Such case(s) if and when
detected will be prepared by the concerned Branch and
placed before nominated Member in Charge for orders
and to Chairman for information.
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Candidates
Whose Results are Withheld
In case a candidates’ result has been withheld
by the University/Board, he/she shall be considered
disqualified. However such candidate(s) may re-apply
subsequently when post(s) are re-advertised and they
are qualified and eligible in all respects.
Disqualification of Candidates
Notwithstanding the rules specified in the preceding
Articles, pertaining to rejection of applications, candidates
who get involved in following practices shall be disqualified
from further selection process:
a. Canvass in any form.
b.
Makes false accusation or insinuation against any
other candidate.
c. Who furnishes any information or particulars which
are false or suppresses material information.
d.
Attempts to influence the Commission, its Members,
Staff Officers or Staff or tries to obtain support
for his/her candidature by improper means/channel.
e. Deliberately submits forged certificates or tempers
with the entries in any document such as, his/her age,
educational
certificates/mark sheets or other documents.
f.
Misbehaves in the examination hall or during Interviews.
g. Copies by any means or is found receiving help from
another candidate or is found helping another candidate
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Acceptability
of Attested Documents
a.
Photo copies of documents, duly attested by competent
authority, where asked for, will be acceptable on
the condition that the candidates would present the
originals if and when they are called for interview.
In the cases where candidates are required to appear
in written examination, original documents have to
be produced by the candidates before the staff of
the Commission designated to coordinate the proceedings
for the Interview Committee.
b.
Photocopies of the required documents are to be duly
attested as per following rules:
-
By a Federal or Provincial Gazetted Government Officer
under his own signature with full designation duly
stamped.
-
Attestations by Officers of the Universities and
autonomous/semi autonomous bodies who are equal
in
status to the gazetted officer of Government shall
also be acceptable.
-
By City Nazims or Deputy Nazims or Town Nazims.
a.
Candidates while submitting their applications are
required to do so along with prescribed application
fee. The fee is to be deposited in the Sindh Government
Account Head 1211100 and original Chalan is to be
attached with the application.
b.
If the candidate has deposited the application fee
in wrong head, the application is not to be rejected.
Candidates are, however, required to deposit the fee
again in correct Account Head notified. Previously
deposited fee is not to be refunded.
Medical Fitness
A candidate desirous of appointment to a post must be
of good mental and physical health and free from any
physical deformities that are likely to interfere in
the discharge of his/her duties. A candidate, who after
such medical examination, as the Government may prescribe,
is found to be mentally/physically unfit, shall not
be selected. This clause will not apply to candidates
who have applied for seats reserved for Disabled Persons.
In accordance with the procedure in vogue, the medical
tests are normally carried out at the time candidates
join the service after final recommendations of the
Commission.
Representation by a Candidate
against Rejection
Candidates whose application has been rejected may file
an Appeal before the Commission within 15 days from
the date of issue of Rejection Letter.
Correspondence Between
the Candidates and Commission
All correspondence, communications, representation etc,
in respect of recruitment shall be addressed to the
Secretary, Sindh Public Service Commission, Hyderabad
and must bear the signatures of the candidate. No representation,
communication etc. by candidate’s guardian or
anyone else shall be entertained by the Commission for
consideration. Likewise replies, if any, that are to
be addressed to a candidate in response to his/her application,
shall be cleared by Chairman and signed by Secretary
before dispatch.
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